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Terms of Reference - SEND & Inclusion Partnership Group Local Offer Sub Group 2020/21

Staffordshire County Council and NHS logos

The SEND & Inclusion Partnership Group Local Offer Sub Group has key responsibilities in directing, implementing, overseeing and monitoring the SEND Local Offer and reporting back to the SEND & Inclusion Partnership Group. The group will oversee the implementation of the strategic vision and the Written Statement of Action in relation to this area of work, as set by the SEND & Inclusion Partnership Group.

The group will support the independence, resilience and ambitions of children with SEND in Staffordshire. Whilst realising the shared vision for all Children and Young People aged 0-25 with SEND in Staffordshire:

“All children and young people with special educational needs and disabilities are able to reach their full potential. They receive the right support, at the right time, with choice and control so that they can lead fulfilling lives in their school or setting, home and community.”

The definition of SEND is as outlined in the Children and Families Act 2014:

“A child or young person has Special Educational Needs (SEN) if they have a learning difficulty or disability which calls for special educational provision to be made for him or her”


The Local Offer has two key purposes:

  • To provide clear, comprehensive, accessible and up-to-date information about the available provision and how to access it, and
  • To make provision more responsive to local needs and aspirations by directly involving disabled children and those with SEN and their parents, and disabled young people and those with SEN, and service providers in its development and review.

Key objectives

  1. Work with partners and parents across the local area in a coproduction way to develop this area of work - working together, sharing and utilising their expertise, data and intelligence in the co-design and delivery of solutions to achieve vision and improve outcomes.
  2. To deliver with pace and transparency
    • the Local Area’s Written Statement of Action activity relating to this area of work.
    • Improvements in those areas of development identified following the Local Area Inspection.
  3. To ensure Staffordshire meets its statutory responsibilities and complies with the SEND Code of Practice 2015.
  4. To provide strategic direction and leadership for monitoring and quality assuring the area of work.
  5. To monitor and evaluate the impact of an inclusive Staffordshire system for children and young people with SEND.

Specific Areas for the SEND Local Offer Sub group

  1. To ensure the SEND Local Offer meets its statutory responsibilities as outlined in the SEND Code of Practice 2015.
  2. To involve children and young people and parents and carers in the development and review of the SEND Local Offer.
  3. To ensure the site is accessible.
  4. To promote the site and ensure all stakeholders are aware of their role and duties.
  5. To keep the content under review, ensuring that the SEND Local Offer is:
    • developed and continuously improved
    • reflects services in the local area
    • accurate and up to date
    • easy to understand
    • easy to use
    • meets the requirements of children and young people and parents and carers.

Governance and Reporting

The Group is a sub group of the SEND & Inclusion Partnership Board. See SEND Governance Structure.

The SEND & Inclusiion Partnership Group is a sub group of the Family Strategic Partnership (FSPB) Board which is a delegated group of the Staffordshire Health and Wellbeing Board.  The FSPB exists to support the Health and Wellbeing Board’s vision of:

“Staffordshire will be a place where improved health and wellbeing is experienced by all – it will be a good place which will be healthy and prosperous in which to grow up, achieve, raise a family and grow old, in strong, safe and supportive communities”.

The Sub Board will report into the SEND & Inclusion Partnership Board on a monthly basis, with a detailed report on a bi monthly basis.


Members of the Sub group will be responsible for reporting back to their respective organisation all actions and matters of note and ensuring actions required by their organisation are completed within the agreed timescales.

Outcomes and recommendations from the Sub Group which require financial due diligence will need to be agreed by the SEND & Inclusion Partnership Board.


  • SEND Commissioning Manager (Staffordshire County Council) Chair 
  • SEND Local Offer Project Manager (Staffordshire County Council)  Vice Chair
  • Parent Representative (Parent/Carer)
  • SEND Designated Clincial Officers for North and South Staffs (Clinical Commissioning Groups)
  • Representative from secondary school,  Headteacher/CEL, St John Fisher Catholic College
  • Head Teacher, Two Rivers Primary School (Special School representative)
  • Children's Social Care (Staffordshire County Council)
  • SEND Assessment and Planning Team (Staffordshire County Council)
  • Autism and Sensory Support in Staffordshire (ASSIST) (Specialist Support Service Representative - Staffordshire County Council)
  • Senior Educational Psychologist (Staffordshire County Council)
  • Manager, SENDIASS (Staffordshire County Council)
  • Short Breaks Commissioning Officer (Staffordshire County Council)
  • Skills and Further Learning Officer, Skills and Employability (Staffordshire County Council)
  • Early Years Coordinator (Staffordshire County Council)
  • Youth Offending Service (Staffordshire County Council)
  • Burton and South Derbyshire College (College representative)
  • Locality and Partnership Development Manager (Staffordshire County Council)
  • District Inclusion Officer (Staffordshire County Council)
  • Libraries - to be confirmed

The group will invite additional members as required. 

Chairing of Meetings

  • The Sub Group will be chaired by Carolyn Knight, SEND Commissioning Manager, Staffordshire County Council.
  • The Vice-Chair will be nominated from the group members and is currently Marie Wood, SEND Local Offer Project Manager, Staffordshire County Council.


The Group will initially meet monthly whilst establishing and agreeing its terms of reference, membership and priorities. The group will then decide on a frequency with quarterly being the minimum.


The quorum for the meeting will be a quarter of the overall membership of the group.  Should a meeting consist of less than this membership then the meeting can still take place, at the discretion of the Chair, but no formally binding decisions shall be taken.  Any such decisions will need to be taken at the next scheduled meeting.


The SEND Local Offer Sub Group will ensure that the SEND Local Offer is:

  • Collaborative: local authorities must involve parents, children and young people in developing and reviewing the Local Offer. They must also co-operate with those providing services
  • Accessible: the published Local Offer should be easy to understand, factual and jargon free. It should be structured in a way that relates to young people’s and parents’ needs (for example by broad age group or type of special educational provision). It should be well signposted and well publicised
  • Comprehensive: parents and young people should know what support is expected to be available across education, health and social care from age 0 to 25 and how to access it. The Local Offer must include eligibility criteria for services where relevant and make it clear where to go for information, advice and support, as well as how to make complaints about provision or appeal against decisions
  • Up to date: when parents and young people access the Local Offer, it is important that the information is up to date
  • Transparent: the Local Offer should be clear about how decisions are made and who is accountable and responsible for them.


The terms of reference and main priorities of the workstream will be reviewed on an annual basis.